OPHTEL2010 Print

General Objectives
The general objective is to evaluate digital data management in Ophthalmology worldwide based on standards used by "real world" applications. This shall be achieved by the research of software use in ophthalmic environments in Europe, America and Asia. OPHTEL2010 aims to provide significant impact on the development and use of electronic systems like Electronic Medical Records, Disease Registries and Telemedicine Applications in Ophthalmology.


Strategic Relevance
The number of ophthalmic professionals using digital systems is increasing worldwide every year. However there is a lack of information and documentation on the quality and benefits of the use of electronic applications. OPHTEL2010 shall support knowledge about standards and structured data concepts for the meaningful use of digital patient data management.

The international approach shall help to synchronize electronic tools to support best practice and quality in eye care.

Context
The first OPHTEL project was launched in 1996 and received funding by the European Union (EU) within the Telematics Research Program. Specialists from Denmark, France, Germany, Great Britain and Italy researched IT systems for registries, electronic medical records, image databases and knowledge based systems regarding their functionality for co-management and telemedicine. The main focus of OPHTEL was the use of structured data (standard multilingual terminology) for the management of patients with retinal diseases (e.g. diabetic retinopathy/DR) and glaucoma. IOTA (International Ophthalmic Technology Association) is a non-profit organization supporting the development and standardization of state-of-the-art technologies for eye care professionals worldwide. IOTA is registered as a non-profit organization in Bonn, Germany (registration no. 4945).

Participation
All ophthalmic professionals who plan to implement a digital patient record system (electronic medical record/EMR, electronic health record/EHR) can participate in OPHTEL2010. The focus of OPHTEL2010 is the analysis of the implementation process (preparation, customization, training and ROI analysis). The software has to be accredited according to the IOTA specifications for an international eye care EMR application:

  • The system shall be available in at least 4 languages (e.g. English, Spanish, German, Portuguese).
  • The system shall support standard terms and codes for the structured documentation of patient data (e.g. SNOMED compatibility).
  • The system shall allow customization for all specialties and subspecialties in eye care (e.g. retina, glaucoma, ophthalmic surgery etc.).
  • The system shall support connectivity according to international standards (e.g. HL7, DICOM supported by IHE Eye Care).

All vendors can apply and request the relevant approval forms: This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

Funding

The funding can cover up to 30% of the software licenses, 50% of the corresponding services and user meetings for exchanging information and experience about the project processes (preparation, customization, training and ROI analysis of implementing an EMR/EHR system).

The system needs to be contracted until Ocotber 31st, 2010 and the implementation process needs to be started before December 31, 2010. The funding shall cover 3 years for all services and user meetings (2010-2012).

OPHTEL2010 Report Requirements for EMR Funding
Decision and preparation process

  • Report 01: Decision and expectations
  • Report 02: Preparation technical environment
  • Report 03: Preparation clinical environment
  • Report 04: Preparation physicians and team Customization and implementation process
  • Report 05: Customization terminology
  • Report 06: Customization clinical pathways
  • Report 07: Customization user interface Training and coaching process
  • Report 08: Training plan
  • Report 09: Initial training
  • Report 10: Follow up training ROI and clinical benefits
  • Report 11: Return on investment (financial)
  • Report 12: Clinical benefits after 12 months
  • Report 13: Clinical benefits after 24 months
  • Report 14: Final project report All reports are represented by a multiple choice checklist, a questionnaire and individual comments.


The users are supported by consultants of the vendors and by the IOTA representatives.

Project Plan
Participants (users and vendors) can apply until Ocotber 31st, 2010. The project has officially been announced at the Annual Meeting 2009 of the AAO (American Academy of Ophthalmology) in San Francisco. Please find the application form here.The users (eye care professionals worldwide) can be supported within OPHTEL2010 for 3 years (2010-2013). User meetings shall be organized at the most important international ophthalmic meetings (WOC, AAO, ASCRS, ESCRS, ARVO). Follow up projects are scheduled for web based applications (web based medical records, disease registries, telemedicine networks etc.) up from 2012 based on the evaluation processes of the EMR/EHR project. More information: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

OPHTEL2010: Questions and answers

Who can participate in OPHTEL2010 and get funding and support for the EMR implementation?

All eye institutes, clinics and private ophthalmologists can participate in OPHTEL2010. The project languages shall be English, Spanish, Portuguese and German.

How can a user apply for OPHTEL2010?
All ophthalmologists interested in OPHTEL2010 can contact IOTA: This e-mail address is being protected from spambots. You need JavaScript enabled to view it . They will receive the relevant forms and information about the project regulations and the maximum funding.

Which investments and services can be funded?
Investments for EMR (Electronic Medical Record) software can be funded (maximum 30% of the investment) and related services can be funded up to 50%.

What are the regulations for the funding?
The EMR system has to fulfill the requirements of the OPHTEL2010 project and has to be accredited by the IOTA. The users have to provide reports about the introduction and realization phase of 24 months (preparation and decision process, customization, technical implementation, training, ROI and benefits).

What are the requirements for the EMR system?

The EMR software shall be available for international users with at least 4 language versions (mandatory is English, Spanish, German and another language). Customization for eye care subspecialties shall be an option and structured data storage with terms and codes (e.g. SNOMED compatible) shall be provided for automated reporting and data mining.

How is the legal and financial process defined?
After the user project is approved by the IOTA the user can sign the contract with the vendor (e.g. for 70% of the investment) and IOTA (e.g. for 30% funding of the investment). The vendor receives 70% from the user and 30% from the IOTA directly. The user has to provide the agreed reports and documentation within a period of 24 months according to the project standard guidelines (checklists and questionnaires) to IOTA.

What are the benefits of OPHTEL2010 for the user?

Beside the attractive funding the user receives special services combined with additional benefits. In conjunction with the most important international meetings (WOC, AAO, ASCRS, ESCRS, ARVO) OPHTEL2010 user meetings are organized supporting exchange of information and important experience. IOTA together with the vendors provide special individual services like webinars, teleconsultation and training regarding the customization processes.

What are the timelines for OPHTEL2010?
The contracts for OPHTEL 2010 have to be signed not later than Ocotber 31, 2010. The user project has to be started before December 31, 2010. For 24 months (until Ocotber 31, 2012) OPHTEL 2010 is defined. Follow up project with web based applications like registries, studies and collaboration networks are scheduled up from 2012.

How can OPHTEL2010 support the user's marketing activities?

All OPHTEL2010 participants become IOTA members and receive an attractive certification for their institute. IOTA also provides professional publications and press material for promoting the benefits of intelligent information technology for the patients. OPHTEL2010 participants have exclusivity rights for their region.For more information on OPHTEL2010, please visit the www.iota.info website.